Secondly, the Union (at least the ones I’ve dealt with) feels that the employee has a right to know how much money you have contributed to the Union Hall. First, if you are audited by the Union and they ask for a copy of a specific paycheck – information for not only that specific check but also year to date info is readily available. Having been in some Union Audits over the years I’ve found that the Union prefers that this information is shown on employee paystubs. Use the instructions above as a guideline for your QuickBooks setup.
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Enter the hourly rate for the benefit item and make sure that the Annual Limit option is NOT checked (by default QuickBooks always has this option selected.If the fringe rate is paid on all straight time and overtime hours worked, choose “Calculate this item based on hours”. Select how the calculations are to be be performed.If a specific fringe benefit is subject to payroll taxes, check which taxes are to be calculated on the Taxes window.Choose the applicable Tax Tracking Type, based on the information you’ve received from the Union Hall.
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Do my employees ALWAYS perform work under the same Work Classification/pay rate/fringe rate combination?.So before you begin setting things up in QuickBooks take the time to plan things out and ask yourself these questions: Not every employee will have the same fringe benefit package or the same fringe benefit rates.
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Now that you know some basic information about Union Fringe Benefits and how you would track them in QuickBooks, let’s take it a step further and explore some of the more complex issues. Regardless of how they are paid (based on an hourly amount or a percentage of gross) or if they are taxable or not in QuickBooks, each of these specific types of hourly fringe benefits should be set up in the Payroll Item List as Company Contribution items. Most of the time fringes are calculated and paid based on the number of hours the employee works on the jobsite, occasionally, however, they are a based on a percentage of gross pay. Depending upon the Union that you are dealing with, some of the fringe benefits could be subject to payroll taxes, while others are not. Union fringes often consist of contributions to Vacation/Holiday, Health & Welfare, Pension, Training, and sometimes Travel & Subsistence, Savings, or Fund Administration. Setting up and tracking Union Fringe Benefits in QuickBooks can be a fairly straightforward task, after all Union Fringes are just a specified hourly dollar amount that the company pays to the Union on behalf of the employee.